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Convention Hotel Selection Policy

Equal Rights Amendment. Whereas from 1984, WSCA voted to discontinue a convention boycott for any State not ratifying the Equal Rights Amendment to the U.S. Constitution, should another Federal ERA bill be passed by Congress and sent to the States for ratification, the boycott shall be reinstated for those States not so ratifying.

Accommodations for LGBT Persons. The sentiment of the Association is to embrace diversity. This view is reflected in decisions not to hold Conventions at hotels that have policies inimical to LGBT persons or that are owned by hoteliers hostile to LGBT persons.

Workplace Democracy. The sentiment of the Association is to support collective bargaining and many members of the Association are union members. WSCA does not sign contracts with hotels whose owners are in violation of NLRB regulations protecting collective bargaining or who are under boycott by union or community organizations.

WSCA Anti-Harassment and Anti-Discrimination Policy

Western States Communication Association is fully committed to principles of equal opportunity, freedom from harassment, and freedom from discrimination. WSCA strives to be an Association where every person may participate fully regardless of race, ethnicity, color, religion, national origin, sex, sexual orientation, age, disability, or membership in any other group.

Enhancing diversity and promoting equality of opportunity are in the best interests of both the WSCA membership specifically and society generally. We have an obligation to be aware of and responsive to an increasingly diverse, multicultural society.  Professors, students, and Communication professionals share a personal responsibility for this policy. Under the direction of the Executive Council, WSCA will continue to affirm this responsibility.

WSCA supports National Communication Association’s policy platform efforts in these areas and endorses NCA’s Affirmative Action Statement, Credo for Free and Responsible Communication in a Democratic Society, Credo for Ethical Communication, and the NCA Policy on Diversity.

Professional Ethics

Members of Western States Communication Association believe that ethical behavior in all professional endeavors is paramount. As noted in the National Communication Association’s Code of Professional Ethics for the Communication Scholar/Teacher Code of Professional Ethics:

Members of the communication discipline have a special responsibility to model ethical communication practices. Communication scholars are particularly concerned with free and responsible communication among all members of society. Ethical communication should begin with ourselves and govern our interactions with others.

We believe that our communication and professional conduct should be guided by honesty, integrity, rigor, prudence, and appreciation of the diversity of ideas and perspectives that contribute to the richness of our community.

For specific ethical practices, WSCA follows the National Communication Association’s Code of Professional Ethics for the Communication Scholar/Teacher Code of Professional Ethics, the American Psychological Association’s Ethical Principles of Psychologists and Code of Conduct (2003 with 2010 and 2017 amendments), and the American Sociological Association’s Code of Ethics.

Conflict of Interest Policy

Members of the Executive Council of the Western States Communication Association (“WSCA”) (including officers, Editors, members of the Finance Committee, and members of the Publications Committee) have an affirmative obligation to act at all times in the best interests of WSCA.  This policy serves to define the term “conflict of interest,” to assist members of the Executive Council in identifying and disclosing such conflicts, and to minimize the impact of such conflicts on the actions of WSCA whenever possible.  (Collectively, this policy will refer to members of the Executive Council, Editors, members of the Finance Committee, and members of the Publications Committee as “Covered Officials.”)

Fiduciary duty.  Each Covered Official has a fiduciary duty to conduct themselves without conflict to the interests of WSCA.  When acting within the capacity as a Covered Official, the person must subordinate personal, business, third-party, and other interests to the welfare and best interests of WSCA.

Conflict of interest defined.  A “conflict of interest” is any transaction or relationship which presents, or may present, a conflict between a Covered Official’s obligations to WSCA and the Covered Official’s personal, business, or other interests.

Disclosure.  The Executive Council recognizes that conflicts of interest are not uncommon, and that not all conflicts of interest are necessarily harmful to WSCA.  However, the Executive Council requires full disclosure of all actual and potential conflicts of interest.  Each Covered official shall disclose any and all facts that may be construed as a conflict of interest, both through an annual disclosure process and whenever such actual or potential conflict occurs.

Process and remedy.  After submitting the attached annual Disclosure form to the Executive Director, the Executive Director will transmit any declarations of potential conflict to the Executive Council for deliberation at its next meeting. The Executive Council will determine whether or not a conflict of interest exists, and whether or not such conflict materially and adversely affects the interests of WSCA.  A Covered Official whose potential conflict is under review may not debate, vote, or otherwise participate in such determination.  If the Executive Council determines that an actual or potential conflict of interest does exist, the Executive Council shall also determine an appropriate remedy.  Such remedy may include, for example, the recusal of the conflicted Covered Official from participating in certain matters pending before the Executive Council or other WSCA body.

Annual disclosure process.  On an annual basis, each member of the Executive Council, Finance Committee, and Publication Committee shall be provided with a copy of this policy, and shall complete and sign the acknowledgement and disclosure form.

Whistleblower Policy

The Western States Communication Association (“WSCA”) is committed to high standards of ethical, moral, and legal conduct.  WSCA is further dedicated to acting in good faith with those who raise concerns regarding incorrect financial reporting, unlawful activity, or otherwise improper conduct.

This Whistleblower Policy aims to provide independent contractors with an avenue for raising such concerns, and to reassure such persons that they will be protected from reprisal or victimization as a consequence of reporting the alleged wrongdoing of any officer, director, or agent of WSCA.

Statement of Policy

No officer, director, or agent of WSCA shall take any harmful action with the intent to retaliate against any person, including interference with employment or livelihood, for providing to a law enforcement officer any truthful information relating to the commission or possible commission of any offense.  Nor will any officer, director, or agent of WSCA take any harmful action with intent to retaliate against any person for reporting to an appropriate official of WSCA the suspected misuse, misallocation, or theft of any Organization resources.

Safeguards

Harassment or Victimization – WSCA will not tolerate the harassment or victimization of any independent contractor who raises concerns under this policy.

Confidentiality – WSCA will make every effort to treat a complainant’s identity with an appropriate regard for confidentiality, with the understanding that the details of complaints may need to be shared with others in order to investigate such complaints properly.

Anonymous Allegations – Because a thorough investigation often depends on an ability to gather additional information, WSCA encourages complainants to put their names to allegations of wrongdoing.  WSCA will explore anonymous allegations to the extent possible, but will weigh the prudence of continuing such investigations against the likelihood of confirming the alleged facts or circumstances from attributable sources.

Bad Faith Allegations – Allegations made in bad faith may result in disciplinary action.

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