WSCA Database Information You Want to Know
Monday, August 22, 2016
Posted by: Christina Yoshimura
By Heather Hundley, Executive DIrector
It has been just over a year that we have transitioned to our new database. I hope you find it as easy to use and navigate as I do. Now that you may be a little more comfortable with it, I write to you to share some information that may make your lives a little easier.
First, you may be getting annoyed by all the notifications of people changing their profile. Yes, if you are a member of any interest group (and I hope you are), every time anyone in any of those interest groups updates a profile, you will get an email notification. Don’t be annoyed – turn off the notification! To do this, log on to the WSCA website with your user name and password. Then go to Manage Profile (left side). Then go to Preferences (top right). Then scroll through all the choices you have to receive notifications. If the box is unchecked you will NOT receive notifications. Conversely, if the box is checked you WILL receive notifications.
Second, you may be wondering why your journals are arriving at your home. Unfortunately, the system will not merge home and work addresses. That doesn’t really matter to you, but when I download mailing addresses to send to Taylor and Francis, it matters to me. When reviewing addresses, the majority of people have completed the home address field, either with their home address or work address. Therefore, I use that one to snail mail journals. If you want the journals mailed to you, use whatever address you want in the home field.
Related to this, your home and work addresses, as well as other member profile information, is available in the member directory. If you don’t want that information available to others, you must set the visibility selector (icon on the left of each field) to Private, which makes it not visible in your profile. To access this, go to log on, go to My Profile (on the right) and under Information & Settings, click on Edit Bio (top left). Note that if you make your email private, group administrators (such as interest group Chairs, etc.) can still email you if you are a member of that interest group, as part of their bulk email system.
Third, each interest group Chair has administrative rights to that interest group. In this capacity, the IG Chair can bulk email everyone in that IG. Moreover, the IG Chair can create a website, message members, and blog. What’s the difference between email and a message? Emails get sent directly to the members of the IG who have included an email address. However, if the Chair decided to message members, each member will receive an email stating that they have a message to retrieve. Of course, if members have unclicked the preferences box to NOT be notified of messages, they won’t know they have a message to retrieve until they log on to the site. To retrieve messages, members will have to log on to the website and in the My Profile box on the right, click on Messages. While Messages may seem burdensome, the system keeps the IG messages available as a running history so others can view them in the future. It’s great for continuity but until people get used to checking their messages, it may not be great for timely responses.